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Membership Monday: How to Navigate Unit Membership Renewal

Welcome back to Membership Monday! In today’s update, we’re diving into a topic that many of you have been asking about: how to pay for your unit’s membership renewal. Whether you’re new to this process or just need a refresher, we’ve got all the essential information you need. 

By following these steps, you can easily manage your unit’s membership renewals for the year. If you encounter any issues or have further questions, don’t hesitate to contact the support team at Baltimore Scouting Membership.

Step-by-Step Process for Renewing Membership

As a Key Three Member or Delegate, the first step is logging into your organization manager. Once you’re in, head over to your Unit’s roster. From there, you have the flexibility to renew some or all eligible members of your unit. And the best part? If you accidentally miss someone, you can go back and renew them later. It’s as simple as selecting their names, clicking the renewal box, and following the prompts.

1
View Your Roster
As a Key 3 Member or Delegate for your unit, start by logging into your Unit's Organization Manager account. Once logged in, navigate to your unit's roster. This roster contains the list of all members in your unit who are eligible for renewal.
2
Select Members
Click the box to the left of a members name to select them for renewal. You can also choose to renew all members at once by selecting the checkbox in the blue heading. If you forget to select someone, no worries! You can go back in and select more members to renew at any time.
3
Click Renew
Once you've selected the names, look for the Renew button at the top of the screen and click it. This will trigger the next steps in the renewal process.

Payment Options

After selecting your members, you’ll be prompted to pay for their renewal. There are three main payment options:

  • Credit Cards: Comes with a 3% processing fee
  • ACH (Automated Clearing House): A flat $1 fee per transaction
  • Local Pay: Allows you to write a check and make arrangements to deliver it to your District Executive.

Payment Processing

If you’ve chosen credit card or ACH, follow the prompts to enter payment details and complete the transaction online.

If you choose Local Pay:

  • Print the Unit Payment of Membership Renewal Document that shows the total renewal fee for your unit. This will serve as an invoice showing the total amount to be paid by check.
  • Write a check for that amount.
  • Make arrangements with your district executive to drop off or have the check picked up. Once the check is received, the renewal will be processed.
Once the payment is processed, your unit’s members will be successfully renewed for the next term. Make sure to check back and ensure everything looks correct on the roster.

Handle Opt-Outs (If Needed)

If you have members who won’t be renewing for any reason (e.g., they’ve moved or left Scouting), you can opt them out.

  • Click the circle with a slash icon next to their name.
  • Confirm that you want to opt them out by clicking Yes.
  • A checkmark will appear next to their name, indicating they’ve been successfully opted out.

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